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Say Goodbye to "I'm Reaching Out" - Try These 10 Better Alternatives!

Tired of saying "I'm Reaching Out"? Discover 10 powerful alternatives that will make your outreach emails stand out. Improve your communication skills today!
Written by
Harsh P
Published on
June 27, 2024

Is It Correct to Say “I Am Reaching Out”?

Yes, it is grammatically correct to say “I am reaching out.” However, it has become overused and can come across as impersonal or insincere. To make your communication more engaging and effective, consider using more dynamic and specific alternatives.

Why There is a Reason to Say Goodbye to “I Am Reaching Out”

Using “I am reaching out” has become cliché and can dilute the impact of your message. Here are a few reasons why you should consider saying goodbye to this phrase:

  1. Overuse and Lack of Specificity: "I am reaching out" is used so frequently that it has lost its impact. According to a survey by Boomerang, emails with generic openings like this have a 14.5% lower response rate.
  2. More Engaging Alternatives: Using specific and action-oriented language can capture the recipient’s attention better. For example, instead of saying “I am reaching out regarding our meeting,” you could say “I’m excited to discuss our upcoming meeting.”
  3. Enhanced Personalization: Personalized communication is more effective. A study by HubSpot found that personalized emails have a 29% higher open rate and a 41% higher click-through rate than generic ones. Replace “I am reaching out” with a personalized touch like, “I wanted to connect with you about…”
  4. Improved Clarity and Directness: Clear and direct language improves comprehension and engagement. For instance, instead of “I am reaching out to follow up,” you could say “Following up on our last conversation about…”

10 Alternatives to "I'm Reaching Out"

Here are four effective alternatives to "I'm Reaching Out," along with explanations for their use and examples:

1. "I Wanted to Discuss"

Why Use It: This phrase is direct and indicates a specific purpose for the communication. It sets the tone for a focused conversation and shows that you have a clear agenda.


  • Instead of: "I'm reaching out to talk about the project deadline."
  • Use: "I wanted to discuss the project deadline."

Explanation: Using "I wanted to discuss" makes your intent clear from the beginning, which can help the recipient understand the purpose of your message immediately. This direct approach is especially useful in professional settings where clarity and efficiency are valued.

2. "I'm Excited to Share"

Why Use It: This phrase conveys enthusiasm and positivity. It helps create a sense of anticipation and interest in the information you are about to share.


  • Instead of: "I'm reaching out to tell you about our new product launch."
  • Use: "I'm excited to share details about our new product launch."

Explanation: "I'm excited to share" generates a positive emotional response and can engage the recipient more effectively. This alternative is particularly useful when you want to convey enthusiasm and make your message more engaging.

3. "I Need Your Input On"

Why Use It: This phrase directly asks for the recipient’s input, making the communication collaborative. It shows that you value their opinion and are seeking their expertise or feedback.


  • Instead of: "I'm reaching out to get your thoughts on the proposal."
  • Use: "I need your input on the proposal."

Explanation: By using "I need your input on," you make it clear that the recipient’s feedback is important and necessary. This approach can lead to more active engagement and prompt a quicker response, as it emphasizes the recipient’s role in the discussion.

4. "Can We Schedule a Meeting to"

Why Use It: This phrase is action-oriented and aims to organize a specific follow-up action. It indicates a clear next step and is useful for setting up a time for further discussion.


  • Instead of: "I'm reaching out to arrange a meeting to review the contract."
  • Use: "Can we schedule a meeting to review the contract?"

Explanation: "Can we schedule a meeting to" makes it clear that you are looking to arrange a specific action. This clarity helps streamline communication and ensures both parties understand the next steps, which is crucial in professional settings for effective time management.

5. "I'm Writing to Inform You About"

Why Use It: This phrase is straightforward and clearly states the purpose of your message. It is particularly useful when you need to provide important information.


  • Instead of: "I'm reaching out to let you know about the schedule change."
  • Use: "I'm writing to inform you about the schedule change."

Explanation: "I'm writing to inform you about" is a formal and direct way to communicate important updates or announcements. It ensures the recipient understands the primary purpose of the message right away.

6. "I’d Like to Connect Regarding"

Why Use It: This phrase is professional and indicates a desire to discuss a specific topic. It is suitable for both initiating contact and following up on previous conversations.


  • Instead of: "I'm reaching out to follow up on our last meeting."
  • Use: "I’d like to connect regarding our last meeting."

Explanation: "I’d like to connect regarding" is a polite and professional way to frame your request for a discussion. It shows that you are interested in continuing the conversation and addressing specific topics.

7. "I’m Touching Base About"

Why Use It: This phrase is casual yet professional, making it a good choice for routine follow-ups or checking in on ongoing matters.


  • Instead of: "I'm reaching out to check on the status of the project."
  • Use: "I’m touching base about the status of the project."

Explanation: "I’m touching base about" conveys a sense of continuity and ongoing engagement. It is an effective way to maintain regular communication without sounding too formal or intrusive.

8. "I’d Love to Hear Your Thoughts On"

Why Use It: This phrase invites the recipient to share their opinions and ideas, fostering a collaborative and open dialogue.


  • Instead of: "I'm reaching out to get your feedback on the new design."
  • Use: "I’d love to hear your thoughts on the new design."

Explanation: "I’d love to hear your thoughts on" is an engaging and inclusive way to ask for feedback. It shows that you value the recipient’s input and are eager to hear their perspective, which can lead to more meaningful and productive conversations.

9. "I’m Following Up On"

Why Use It: This phrase is perfect for reminding someone about a previous conversation or action. It indicates continuity and persistence, ensuring that important matters are not forgotten.


  • Instead of: "I'm reaching out to remind you about our last discussion."
  • Use: "I’m following up on our last discussion."

Explanation: "I’m following up on" is a direct and polite way to remind someone of a previous interaction or request. It keeps the conversation moving forward and emphasizes the importance of the topic at hand.

10. "I’m Writing to Request"

Why Use It: This phrase is direct and clearly indicates that you are seeking something specific from the recipient. It is particularly useful for making formal requests.


  • Instead of: "I'm reaching out to ask for your assistance with the report."
  • Use: "I’m writing to request your assistance with the report."

Explanation: "I’m writing to request" is a formal and precise way to make a request. It shows respect for the recipient’s time and clearly communicates what you need, which can lead to a more favorable response.

Concluding Thoughts on Using 10 Better Alternatives

Ditching the overused "I'm reaching out" can greatly enhance your communication. By using these 10 alternatives, you ensure clarity, engage your recipients, and convey your messages more effectively. Each alternative provides a specific benefit, making your outreach more impactful and professional. Try incorporating these phrases to improve your email communication and make a stronger impression.

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