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23 Better Ways to Say 'Looking Forward to Hearing from You'

Discover 23 Better Ways to Say 'Looking Forward to Hearing from You' for timely response and effective communication that resonates with the right person, ensuring a response that always sounds good.
Written by
Harsh P
Published on
February 2, 2024

Ending your messages with "Looking forward to hearing from you" can feel repetitive and uninspired. Our guide, "23 Better Ways to Say 'Looking Forward to Hearing from You'," offers fresh, engaging alternatives to this overused phrase.

Whether you're aiming for a tone that's more professional, friendly, or direct, these alternatives will not only enhance the tone of your communication but also reflect a more dynamic and thoughtful approach.

What Do You Mean by 'Looking Forward to Hearing from You'?

What Do You Mean by 'Looking Forward to Hearing from You'?
What Do You Mean by 'Looking Forward to Hearing from You'?

The phrase "looking forward to hearing from you" is a commonly used sign-off in emails that expresses anticipation for a reply. It implies that the sender values the recipient's feedback, answer, or decision, and is awaiting their response.

While it's a polite and professional way to end an email, indicating that you're expecting a prompt response or immediate feedback, it can become a bit cliché if overused.

In professional emails, using this phrase sets an expectation for a timely response, hinting at the importance of the recipient's input or decision in moving forward with a project, sales process, or ongoing dialogue.

Our aim is to provide alternatives that convey the same eagerness and respect, while also inviting a positive and timely interaction that sounds good to both parties involved.

How Crafting the Right Response Is Crucial in Professional Settings

How Crafting the Right Response Is Crucial in Professional Settings
How Crafting the Right Response Is Crucial in Professional Settings

Crafting the right response in a professional setting is crucial for several reasons, particularly when it comes to moving forward in various business contexts:

Facilitates the Communication Process

Using the appropriate phrases and keywords can significantly advance prospects through the communication process. By communicating in a manner that resonates with the recipient's expectations and preferences, you're more likely to elicit a quick response, which is essential for maintaining momentum in sales interactions.

It sets clear expectations and demonstrates that you're on the same page, ready to proceed to the next steps.

Demonstrates Consideration and Respect

When you tailor your communication to address the recipient as the right person, it signals that you value their time and role. This acknowledgment fosters a friendly relationship and ongoing dialogue, making the recipient feel important and respected.

It's a direct way of showing that you've paid attention to their needs and are genuinely interested in hearing back from them.

Enhances Professionalism

A well-crafted response not only shows that you're grammatically correct and capable of a professional tone, but it also suggests thoroughness, attention to detail, and a serious approach to your professional engagements.

This increases the likelihood of a timely and positive way forward, as it positions you as a competent and reliable individual or entity in your professional settings.

When is it Appropriate to Use "Looking Forward to Hearing From You"?

When is it Appropriate to Use "Looking Forward to Hearing From You"?
When is it Appropriate to Use "Looking Forward to Hearing From You"?

This phrase is a standard, professional way to conclude an email when you're expecting a response soon. It's particularly effective in scenarios like:

  • Sending a follow-up email after an interview
  • Communicating with a colleague on a joint project
  • Reaching out to a recruiter
  • Contacting a potential client

However, relying on this phrase out of habit might not always suit your needs. If you're expecting a response by a specific date or require particular feedback, choosing a different sign-off could be more suitable. This ensures your expectations are clear and matches the tone to the professional setting or sales process you're navigating.

23 Better Alternatives to 'Looking Forward to Hearing From You'

23 Better Alternatives to 'Looking Forward to Hearing From You'

These alternatives to "Looking Forward to Hearing from You" offer a range of benefits that enhance the effectiveness of your communication by being more specific, engaging, and reflective of the situation's nuances.

23 Alternatives for Prompt Response

"Eagerly Awaiting Your Feedback"

This alternative conveys a sense of enthusiasm and readiness to receive input. It's ideal when you're looking for constructive feedback or insights that could influence the direction of a project or decision. It sets the expectation of valuing the recipient's opinions and signifies that their response is crucial for moving forward.

"Anticipating Your Prompt Response"

This phrase underscores the importance of a timely reply and is particularly effective in situations where decisions or actions are time-sensitive. It communicates urgency without being pushy, implying that the success of ongoing dialogue or a sales process may depend on their swift feedback.

"Looking Forward to Your Reply"

A straightforward alternative that keeps the original sentiment but personalizes it slightly more. It's suitable for all professional settings, indicating that you're awaiting their response to proceed. It's versatile, fitting both formal and informal contexts without assuming the nature of the reply.

"Excited to Hear Your Thoughts"

This sign-off is perfect for when you're discussing ideas, proposals, or seeking creative input. It suggests that you highly value the recipient's perspective and are genuinely interested in what they have to say. It fosters a friendly relationship by showing respect for their expertise and insights.

"Hope to Receive Your Feedback Soon"

Implies a softer expectation of a reply and is used when feedback is crucial but not urgent. It's respectful of the recipient's time while expressing the hope that their insights will be shared in the near future, contributing to the ongoing project or dialogue.

"Awaiting Your Valued Response"

This phrase elevates the importance of the recipient's reply by labeling it as "valued." It's an excellent choice when you want to emphasize the significance of their input and how it contributes to making informed decisions or advancing a project.

"Keen to Discuss Further"

Indicates a desire to continue the conversation, highlighting an open and collaborative approach. It's ideal for situations where initial discussions have taken place, and you're looking to deepen the dialogue, explore alternatives, or finalize decisions. This sign-off invites the recipient to engage more deeply, suggesting that their contributions are key to progressing.

"Expecting Your Insightful Feedback"

This phrase sets a professional tone that conveys anticipation for feedback that goes beyond the surface level. It's particularly suitable when you've shared detailed information or a proposal and are seeking a thoughtful analysis or critique. This sign-off signals that the recipient's perspective is not just welcomed but considered essential for informed decision-making or progressing on a project.

"Ready for Your Input"

A direct and open invitation for the recipient to share their thoughts, ideas, or concerns. It's especially effective in collaborative settings or when finalizing decisions, indicating that you're at a stage where the recipient's contribution is crucial to moving forward. It demonstrates a readiness to consider their viewpoint and integrate it into your work or discussion.

"Anticipating Your Update"

Use this when you're in the loop of a project or discussion and are waiting on the latest developments from the recipient. It's a polite way of saying that their next communication is a key piece in the ongoing dialogue or process, underlining the importance of their timely response for continuous progress.

"Waiting to Move Forward Together"

This phrase emphasizes teamwork and shared goals. It's ideal for situations where collaboration and consensus are necessary to advance. It naturally fosters a friendly tone, signaling that you're committed to the collective success of the project and are patiently awaiting their crucial input to progress.

"Eager for Your Perspective"

When you're genuinely interested in gaining insights from the recipient's unique viewpoint, this is the phrase to use. It encourages grammatically correct emails that articulate your genuine interest in their viewpoint, reinforcing the value they bring to the decision-making process.

"Looking Ahead to Your Response"

This sign-off expresses a positive and optimistic tone, suggesting that you are looking forward to their response with hope rather than expectation. It's adaptable across various professional exchanges, hinting at your readiness and strategic planning for the next steps once their feedback is received.

"Hopeful for Your Reply"

Conveys a positive and hopeful stance, preferring a polite and patient approach while expressing anticipation for their feedback. This sign-off is considerate of the recipient's time, emphasizing that their detailed and thoughtful feedback is welcomed at their earliest convenience.

"Awaiting Your Considered Feedback"

It Specifically calls for a response that reflects careful deliberation and analysis, suitable for situations where the feedback's quality is crucial. This phrase aligns with seeking an immediate response that can significantly direct the project's trajectory or resolve critical decisions.

"Anxious to Hear Back from You"

Expresses a heightened eagerness for the recipient's input or decision, indicating a personal investment in the matter's urgency. It's an effective way to communicate your anticipation for their prompt reply, especially when timely updates are essential for moving forward.

"Ready to Hear Your Thoughts"

Offers an open and welcoming invitation for the recipient's opinions or suggestions, ideal for fostering collaborative discussions or creative input. This phrase shows your appreciation for their perspective, keeping the door open for a diverse range of ideas.

"Waiting on Your Feedback"

Places you in anticipation of the recipient's input, crucial for advancing a project or decision. It subtly prioritizes their feedback as essential, ensuring the communication loop remains open for the necessary information to continue the process.

"Excited for Your Response"

Projects enthusiasm and optimism towards receiving the recipient's reply, suitable for situations where positive news or further collaboration is anticipated. It sets an upbeat tone for the exchange, looking forward to the valuable insights they will share.

"Anticipating Your Prompt Reply"

Emphasizes the need for a timely response, particularly relevant in time-sensitive contexts where swift action is required. This phrase communicates your expectation for their quick feedback to meet deadlines or urgent project needs effectively.

"Looking Forward to Our Next Steps"

Signifies a readiness to engage in future collaboration or actions based on mutual agreement. It highlights a commitment to partnership and shared progress, indicating that you're not just awaiting a reply but are keen to advance together towards the project's next phases.

"Can't Wait to Get Your Feedback"

Expresses a genuine eagerness and immediacy in receiving the recipient's opinions or critiques. This phrase is particularly effective in informal or semi-formal contexts, where it conveys a sense of excitement and openness to constructive dialogue. It suggests that the sender values the recipient's perspective highly and is keen on integrating their feedback swiftly to improve or move forward with a project or idea.

"Hope to Hear from You Soon"

A polite and hopeful request for a response, this phrase is versatile and can be used in both formal and informal settings. It conveys a respectful anticipation of the recipient's reply without applying pressure or indicating urgency. This expression is suitable when the timing of the response is flexible, yet you want to remind the recipient that their input is awaited and will be appreciated whenever it arrives.

Best Practices for Professional Email Sign-Offs

Best Practices for Professional Email Sign-Offs
Best Practices for Professional Email Sign-Offs

Here are key takeaways for crafting a professional finish to your emails:

Match the Tone to the Professional Setting

Match the Tone to the Professional Setting
Match the Tone to the Professional Setting

Choose a sign-off that aligns with the tone of your email and the relationship with the recipient. Whether it's a formal setting requiring "Awaiting Your Considered Feedback" or a collaborative scenario where "Looking Forward to Our Next Steps" is more appropriate, the right tone not only encourages a timely response but also demonstrates that you're on the same page.

For example, if you're no longer interested in a generic response and seek more substantive feedback, specifying your expectation can guide the recipient accordingly.

Be Clear and Direct

Clarity is key in professional communication. Opt for sign-offs that clearly convey your expectations without being overly demanding, such as "Anticipating Your Prompt Reply" for time-sensitive matters, or "Ready to Hear Your Thoughts" when seeking creative input.

Encourage Immediate Response

Encourage Immediate Response
Encourage Immediate Response

If your goal is to receive a quick reply, phrases like "Eagerly Awaiting Your Feedback" or "Excited for Your Response" can subtly nudge the recipient towards providing an immediate response, showing that their timely feedback is valued.

Keep a Friendly Tone

Even in professional exchanges, a friendly tone can foster a positive relationship. Sign-offs like "Hopeful for Your Reply" or "Eager for Your Perspective" add a personal touch, making the recipient feel respected and valued.

Ensure Grammatical Correctness

Ensure Grammatical Correctness
Ensure Grammatical Correctness

Always proofread your email and sign-off to ensure they are grammatically correct. Professional communication demands attention to detail, and a well-crafted, error-free email reflects positively on you and your message.

Open the Door for Further Communication

A friendly tone can encourage a positive ongoing relationship. Sign-offs like "Hopeful for Your Reply" add a personal touch that can make the recipient feel more compelled to engage.

This approach not only makes them feel respected but also keeps the door open for them to answer questions or offer feedback without feeling pressured.

Specify Next Steps When Applicable

Specify Next Steps When Applicable
Specify Next Steps When Applicable

If you expect specific actions following the email, sign-offs like "Looking Forward to Our Next Steps" can be effective. This indicates that you're not only awaiting a response but are also planning ahead for what comes next.


1. Why should I consider alternatives to "Looking Forward to Hearing from You"?

For a few reasons, using alternatives can prevent your emails from sounding repetitive or impersonal, and allows you to tailor your sign-off to better match the tone of your email, the nature of your relationship with the recipient, and the specific context of your communication.

2. Can using different email sign-offs really impact the response rate?

Yes, customizing your email sign-off can positively impact response rates. A sign-off that is more aligned with the content of your email and the expectations for the response can make your message more engaging and encourage a timely reply. For example, "Anticipating Your Prompt Reply" might prompt quicker feedback than the standard phrase.

3. Are these alternatives suitable for all types of professional emails?

While most of the alternatives provided are versatile, it's important to choose a sign-off that is appropriate for the level of formality of your email and your relationship with the recipient. Some options may be better suited for more formal communications, while others might be ideal for less formal or more collaborative contexts. A few examples include using "Awaiting Your Considered Feedback" for formal requests or "Eager for Your Perspective" in collaborative settings.

4. How do I choose the best alternative for my email?

Consider the purpose of your email, the urgency of the response you need, and your relationship with the recipient. For instance, if you're seeking immediate feedback, "Anticipating Your Prompt Reply" might be more suitable. If you're aiming to foster a sense of collaboration, "Eager for Your Perspective" could be a better choice.

5. Can I use these alternatives in emails to people I don't know well?

Yes, many of these alternatives are crafted to be polite and professional, making them suitable for communication with new contacts. However, it's advisable to lean towards more formal options when emailing someone you don't know well.

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