How to Write Subject in Email for Job Application (+ Example Templates)

Let’s be honest—your email subject line could make or break your job application. The subject line is a crucial element that can determine whether your email gets opened or ignored.

According to Zippia, 47% of recruiters open an email based on the subject line alone. That means if yours reads like “Resume for your job,” it might end up in the dreaded ignore pile.

In this article, you’ll learn how to write subject in email for job application the right way—with real examples, smart templates, and tips to help you stand out and capture the reader's attention without sounding like a robot. Here are some key takeaways ready? Let’s do this.

Why the Subject Line Matters in Your Job Application Email

When you send a job application email, the subject line is the very first thing the hiring manager sees. If it’s unclear or boring, your email might not get opened at all. Think of it as your headline—it needs to be short, clear, and strong.

1. It’s Your First Impression: Your email subject line gives the first impression before your resume or cover letter is even seen. A vague line like “Job” or “Resume Attached” won’t stand out. A good subject line like “Application for Marketing Manager – John Smith” tells them who you are and what you’re applying for.
2. It Helps You Get Noticed in a Crowded Inbox: Most managers get tons of job applications every day. A subject line with the right job title, position, or job posting details helps your email grab attention. Use keywords from the job description when you can to capture the hiring manager's attention with a compelling subject line.
3. It Tells Them Exactly Why You’re Reaching Out: Don’t leave the hiring manager guessing. Say what you’re applying for. Example: “Job Application – Accountant Position – John Smith.” It’s direct and helpful.
4. It Ensures Your Email Lands in the Right Folder: Companies use filters to sort emails. If your subject line includes the job application subject line or reference number, it lands in the appropriate folder—not in spam. Make sure your subject line aligns with the company's requirements or expectations for email sorting.
5. It Shows You’re Professional and Detail-Oriented: Using a clear and error-free subject line shows that you pay attention to key details. It also shows that you’re a professional candidate who took time to read the job posting carefully. Always follow the employer's instructions for subject lines to demonstrate your attention to detail.
6. It Increases Your Chances of a Timely Response: When you include your full name, position title, and even a referral, your email is easier to find later. This can help the hiring manager follow up with you faster.

How to Write Subject in Email for Job Application: Step-by-Step

When crafting the subject line for your job application email, it's important to follow a clear and professional format.

For instance, in the case where the employer requests a specific subject line format, you should always adhere to those instructions to ensure your application is considered.

1. Start with the Job Title

Always include the job title in the subject line. This tells the recruiter exactly which job posting you're applying for.

Why it matters:

• Hiring teams manage many roles at once.
• Including the position title helps your email land in the appropriate folder.
• It shows you’ve read the job description carefully.

Example Subject Lines:

• Application for Marketing Manager – John Smith
• Job Application: Accountant Position – Ref. #ACC1024

Pro Tip: If you're applying for multiple jobs online, use different subject lines for each one. Never copy-paste.

2. Include Your Full Name

Adding your full name helps the hiring manager recognize you. It adds clarity and professionalism.

Why it works:

• It creates a strong first impression.
• Helps recruiters quickly search and track your job application email.
• It separates you from candidates with vague subject lines like “Resume Attached.”

Use formats like:

• Digital Marketing Specialist – John Smith Resume
• Job Application – Product Manager – Emily Roberts

3. Mention the Job Reference ID (If Any)

Sometimes, a job posting will include a reference ID. If you see one, mentioning the job reference ID in your subject line is important.

Why it’s important:

• Makes your email easy to filter and track.
• Shows attention to key details.
• Helps you appear as an organized and professional candidate.

Example Subject Line: Application for Sales Executive – Ref. ID #SE294 – Jane Doe

If the job was found on a specific page, you can mention it in the subject line.

4. Keep It Short & Specific

The subject line should be short and to the point. Long lines get cut off—especially on mobile devices. Aim for under 60 characters.

Why this works:

• Hiring teams quickly scan emails.
• Short subject lines are easier to read and remember.
• Specific ones get sorted into the appropriate folder faster.
• Add the job title or other relevant keywords to make your email easier to find. Learn more about cold emails for jobs.

Examples:

• Application for Accountant Position – John Smith
• Resume Submission – Product Designer Role

5. Use a Professional Tone

Your email subject line is a reflection of your attitude and can help you create a good impression. Using slang, emojis, or informal words might seem casual, but it leaves a bad impression.

What makes a professional subject line:

• No emojis or all-caps
• Clear language that shows you're serious

Examples:

• Job Application: Marketing Manager – Referred by Jane Doe
• Cover Letter + Resume: Sales Executive – Raj Mehra

Bonus Tip: Use your full name. It helps hiring managers easily find your email.

6. Highlight Your Intent Clearly

Always make it clear that you’re applying for a specific role. Don’t make the recruiter guess.

Why this matters:

• Saves time for the managers reviewing your email
• Avoids your message being marked as spam
• Make sure your subject line reflects your skills or qualifications for the role

Use these formats:

• Job Application – Software Engineer – John Smith
• Applying for Graphic Designer Position – Referred by Sarah Lee

Politely express your interest in moving forward, and request an interview or further discussion. This shows initiative and enthusiasm.

7. Add Context When Referred

If someone referred you, mention their name in the subject line. It builds trust and increases the chance of your email being opened.

Why it helps: It captures the reader's attention immediately.

• Shows you have a connection inside the company
• Gives you an edge over other candidates

Examples:

• Referred by Alex Rao – Application for Marketing Manager
• Resume Submission – Graphic Designer (Referral: Priya Menon)

Tip: Always double-check the spelling of the referrer’s name. It shows attention to key details and keeps your message error free.

The First Few Words Count: Grab the Hiring Manager’s Attention

The subject line is the first thing a hiring manager sees. If your first few words are boring or unclear, they might skip your email. A good subject grabs attention fast, especially when they’re sorting through hundreds of job applications.

Make your first few words count by:

• Using the job title from the job posting
• Adding your full name
• Keeping it short and error free
• Avoiding informal words or emojis

Why it matters:

• Your email shows up on mobile devices
• It could land in the appropriate folder or get flagged
• It leaves a strong first impression on your future employer

A perfect subject line starts strong. Make it easy for the company to know what you want—and why you matter.

Best Email Subject Line Examples That Actually Work

Templates for Different Scenarios (Referred, Follow-Up, Resume Submission)

1. Referral-Based Application

2. Follow-Up Email (No Response)

3. Resume Submission Without a Posted Job

4. Cold Job Inquiry

5. Referred + Resume Submission Combo

Don’t forget to sign off your email with your full name and contact details.

Job Search vs. Job Application Subject Lines

Many people confuse a job search email with a job application email—but they’re different, and being clear about it brings you a step closer to success. When you’re in a job search phase, your goal might be to ask about open roles. But a job application is sent for a specific job posting.

Let’s clear up how subject lines should change based on your intent.

Use These for General Job Search (When No Job Is Posted):

• Job Inquiry – Open Roles in Marketing at [Company Name]
• Seeking Opportunities – Resume Attached

These show interest in joining the company even if no role is listed. Add a short intro and your resume and cover letter inside.

Use These for Actual Job Applications (When a Role Is Open):

• Application for Accountant Position – John Smith
• Resume Submission – Product Manager – Referred by Alex Roy

These match the job title from the listing and show clear intent to apply. They include the candidate’s full name, which helps hiring managers filter easily.

Tip: A good subject line is clear, professional, and always fits your stage—job search or job application. Don’t mix them up. It could cost you a callback.

Do You Need a Cover Letter in Your Job Application Email?

Yes, most times you do. A cover letter helps you explain why you're applying, what skills you bring, and why you're a good fit for the job posting. It adds a personal touch that a resume submission alone can’t.

Here’s why it matters:

• It shows you took the first step seriously.
• It lets the hiring manager see your interest in the position.
• It can make your job application email stand out.

Always match your cover letter with the job description. Keep it short, direct, and error free. And yes—include it unless the job application clearly says not to.

Avoid These Mistakes: Informal Words, Vague Lines, and More

1. Using Informal Words or Emojis

Don’t start with “Hey” or add emojis 🙃. That works with friends, not potential employers.

• Use a professional email address and formal tone.
• Avoid slang or casual phrases in your job application email.
• A recruiter wants to see a professional candidate, not someone texting a buddy.

Example (Bad): “Hey! Here’s My Resume 😎”
Example (Better): “Application for Marketing Manager Role – [Your Full Name]”

2. Writing Vague Subject Lines

A vague subject like “Job Stuff” or “Hello” doesn’t help. Be clear.

• Include the job title or job posting number.
• Keep it error free and short—ideally under 60 characters.
• A good subject line helps your email land in the appropriate folder.

Example: “Application: Accountant Position – Referred by John Smith”

3. Skipping the Job Title

The job title is important. Without it, your email may get lost.

• The hiring manager's attention is limited—they scan fast.
• Including the position title tells them you’re serious.
• Always match the job description and show your interest.

4. Leaving Out Your Name

Your full name should be in the subject line. Why? It helps the hiring manager find your email fast. A subject like “Resume Submission – Marketing Manager – John Smith” works better than just “Job Application”.

Don’t write: Applying for job

Do write: John Smith – Application for Accountant Position

This small detail makes a strong first impression.

5. Ignoring Mobile Device Formatting

Over 60% of job applications are read on mobile devices. Long or unclear subject lines get cut off. Use the first few words to show the job title or purpose.

Tip: Keep your email subject line under 40 characters when possible. For more tips on improving your email communication, check out these effective alternatives to "Looking forward to hearing from you".

6. Not Proofreading for Typos

A spelling error in your job application email shows a lack of attention. Your email must be error free—especially the subject and contact details. Always double-check before sending.

Pro tip: Use tools like Grammarly or ask a friend to review it.

7. Repeating Generic Phrases

Avoid phrases like “Looking for a job” or “Resume attached”. They don’t grab attention or show what role you want. Be specific. Mention the job posting, position title, or skills that matter.

Bad example: Resume Submission
Better: Application – Sales Executive – John Smith

These fixes show you're a professional candidate who understands what employers want.

Conclusion

how to write subject in email for job application with the right subject line is your first step to making a strong first impression. Avoid vague lines, use your full name or job title, and keep it error free. A clear subject line helps hiring managers spot your resume submission fast—even on mobile devices. Want the job? Start with the right words.

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