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How To Craft Cold Emails For Jobs That Get Employers' Attention

Want to get noticed by employers? Learn how to write cold emails for jobs that make an impact. Our guide offers practical tips and templates to help you craft the perfect email.
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Published on
June 21, 2024

Introduction to Cold Emails for Jobs

Introduction to Cold Email for Job Hunt
Introduction to Cold Emails for Jobs

Cold emails for jobs are a powerful tool for job seekers. They allow you to contact hiring managers directly, even if you don't know them. This can help you find job opportunities that are not advertised.

What Are Cold Email ?

Cold emails are messages you send to someone you don’t know. They are used to introduce yourself and inquire about job and career opportunities or submit a job application. In job and career hunting, cold emails can help you connect with hiring managers and learn about jobs that are not posted online.

Importance of Cold Emails in Job Hunting

Cold emails are very important in job hunting. Many jobs are filled through networking. According to LinkedIn, 85% of jobs are filled through networking. By sending cold emails, you can tap into this hidden job market.

Additionally, cold emails can help you understand the hiring process by inquiring about the current status of your job application and requesting an introduction to the person in charge of the hiring process.

The Benefits of Cold Emailing for a Job

The Benefits of Cold Emailing For Jobs
The Benefits of Cold Emailing for a Job

1. Direct Access to Decision-Makers

When you send a cold email, you can contact the person who makes hiring decisions. This person is often called the hiring manager. By emailing them, you can skip the long process of job applications.

2. Personalized Approach to Job Searching

Cold emails let you personalize your job search. You can write about your skills and how they match the job. This shows the potential employer that you have done your homework. It also helps you stand out from other job seekers.

Additionally, building a personal connection with the recipient by referencing their professional history can make your email more impactful.

3. Uncovering Hidden Job Opportunities

Many jobs are not advertised. These are called hidden job opportunities. Sometimes, companies do not know they need someone until you email them. Your email can create a job opportunity that was not there before.

4. Showcasing Your Value Proposition

A cold email lets you showcase your value proposition. This means you can explain why you are valuable to the company. You can talk about your skills, experience, and what you can bring to the company.

It is important to align your career skills with the post and job description to demonstrate how you meet the requirements of the position.

Referred candidates are 15 times more likely to be hired (Jobvite). Your cold email can help you get referred by someone in the company.

5. Networking and Relationship Building

Cold emailing helps you build networks and relationships. You can connect with people in your industry. This can help you in your current job search and in the future. Networking is a key part of job hunting.

How to Write a Cold Email for a Job (Step-by-Step Guide)

Step-by-Step Guide to Write Cold Email
How to Write a Cold Email for a Job (Step-by-Step G

Step 1: Identify the Right Person to Email

Find the right person to contact. This person is often called the hiring manager. Look on the company website or LinkedIn. This will make sure your email reaches the right person. Try email formats like

Step 2: Craft a Convincing Subject Line

Your subject line is an important thing an employer will see. Make it clear and catchy.

Example: "Passionate Developer Interested in [Job Title] at [Company Name]" or "Experienced Marketer Excited About Opportunities at [Company Name]"

Step 3: Decide on the Right Salutation

Begin your initial interview by email: with a polite greeting. Use "Dear" followed by their name. If you don't know their name, then address them in this way, "Dear Hiring Manager" .

Step 4: Polish Your Introduction

In the first few lines, introduce yourself. Mention your name and what you do.

Example: "My name is John Doe, and I am a software developer with 5 years of experience."

Step 5: Focus on Your Qualifications and Skills in the Email Body

Then talk about your skills and experience. Explain why you are a good fit for the job. Use bullet point with points to make it easy to read.

Skills: “Proficient in JavaScript and Python” or “Experience with web development”

Additionally, make sure to include a standout resume and cover letter along with your qualifications to differentiate yourself in the job application.

Step 6: Include a Call to Action and Note of Thanks

Ask for a chance to discuss how you can help the company. Thank them for their time.

Example: "I would love to discuss how my skills can benefit [Company Name]. Thank you for your time."

Step 7: Conclude with Your Name and Contact Information

End your email with your name and contact information.

Example: "Best regards, John Doe (555) 555-5555"

Step 8: Thoroughly Proofread It Before Sending

Before you send your email, check for mistakes. Make sure it is clear and professional. Read it out loud to catch errors. Ask a friend to review it.

Cold Email Templates for Job Applications

Using a well-crafted cold email template can significantly improve your resume and chances of getting noticed by potential employers.

Cold Email Templates for Job Applications
Cold Email Templates for Job Applications

Template 1: Cold Email for Job Inquiry

Subject Line: 3x the Time.

Dear [Recipient's Name],

Staying technologically ahead in [industry] is crucial yet challenging.

Does keeping up feel overwhelming?

[Your Company] offers a solution.

Here's the difference we make:

  • Seamless Tech Adoption: Our [product/service] simplifies embracing new technology, making it accessible and manageable.
  • Proven Success: Companies like [example company] have already seen significant performance improvements, gaining a substantial competitive edge.
  • No Steep Learning Curve: We ensure a smooth, supportive transition to the latest technology with minimal disruption.

Picture your team confidently utilizing cutting-edge solutions, enhancing efficiency, and staying ahead in [industry].

Ready to see how [Your Company] can make this your reality?

Let's schedule a brief call to explore tailored strategies for your specific needs.

Best regards,

[Your Name]
[Your Position]
[Your Company]

Template 2: Cold Email to Recruiter

Subject Line: Experienced Marketer Excited About Opportunities at [Company Name]

Dear [Recruiter's Name],

I hope this email finds you well. My name is [Your Name], and I have over 7 years of experience in marketing. I recently came across [Company Name] and am very interested in potential opportunities within your team.

My experience includes research, developing successful marketing campaigns, and managing professional social media accounts. I am confident that my skills can contribute to [Company Name]'s success.

Please let me know if there are any current openings that match my background. I would love to discuss how I can help [Company Name] achieve its goals.

Thank you for your time and consideration.

Best regards,

[Your Name]
[Your Email]
[Your Phone Number]

Template 3: Cold Email to Hiring Manager

Subject Line: Skilled Graphic Designer Interested in Joining [Company Name]

Dear [Hiring Manager's Name],

My name is [Your Name], and I am a graphic designer with 4 years of experience. I recently discovered [Company Name] and am very impressed with your creative projects.

I specialize in creating visually appealing designs that communicate effectively with target audiences. I am confident that my skills in Adobe Creative Suite and my professional attention to detail would be a great fit for your team.

I would love to discuss how my background, relevant experience, and skills can contribute to the success of [Company Name]. Thank you for considering my application.

Best regards,

[Your Name]
[Your Email]
[Your Phone Number]

Template 4: Cold Email for Referral Request

Subject Line: Seeking Referral for [Job Title] Position at [Company Name]

Dear [Person's Name],

I hope you are doing well. My name is [Your Name], and I am a data analyst with 3 years of experience. I am very interested in the [Job Title] position at [Company Name] and was wondering if you could refer me for this role.

I have a full resume and a strong background in data analysis and research and have successfully completed several projects that improved company performance. I am confident that my skills and experience make me a strong candidate for this position.

I would be grateful for your referral and any advice you can offer. Thank you for your time and support.

Best regards,

[Your Name]
[Your Email]
[Your Phone Number]

Template 5: Cold Email for Follow-Up on Job Application

Subject Line: Follow-Up on [Job Title] Application

Dear [Hiring Manager’s Name],

I hope you’re doing well. I’m [Your Name], and I recently submitted my application for the [Job Title] role at [Company Name]. I am writing to check on the status of my application.

I am thrilled about the chance to join [Company Name]. With my background in [relevant field] and my experience in [specific skills], I am confident in my ability to add value to your team.

I would appreciate any updates you can provide on the status of my application. Additionally, I would like to request a job interview to further discuss how my skills and experiences align with the needs of your team. Thank you for your time and consideration.

Best regards,

[Your Name]
[Your Email]
[Your Phone Number]

How To Get The Recipient's Email Address Right

How to Get the Recipient's Email Address Right
How To Get The Recipient's Email Address Right

1. Use Common Email Patterns

Many companies use common patterns for email addresses. These patterns include:

Try these patterns with the recipient's name to guess their email address.

Example: If the hiring manager's name is Jane Smith and the company is Acme Corp, try:

2. Check Company Website

Company websites often have contact information. Look at the "Contact Us" or "About Us" pages. You might find the email address of the hiring manager or a general contact email that can lead you to the right person.


  1. Go to the company website.
  2. Navigate to the "Contact Us" page.
  3. Look for email addresses listed there.

3. Utilize Email Finder Tools

There are many tools available online that can help you find email addresses. These tools can be very effective. When you find the right contact, it is important to request a phone interview to assess technical fit.

Popular Tools:

  • Enter the company domain, and it shows possible email addresses.
  • Clearbit Connect: A Gmail add-on that finds email addresses when you type in a name.
  • Voila Norbert: Enter a name and company, and it will find the email address.

How to Use:

  1. Go to one of these websites.
  2. Enter the recipient’s name and company domain.
  3. Use the suggested email address for your cold email.

4. Leverage Social Media

Social media platforms can help you find email addresses. LinkedIn is particularly useful for this.


  1. Connect with or follow the recipient on LinkedIn.
  2. Look at their profile for any contact information.
  3. Sometimes, professionals list their email addresses in their profiles or posts.

Example: If you connect with a hiring manager on LinkedIn, they might list their email address in the "Contact Info" section.

Cold Email Subject-Line Examples for Job Search

Cold Email Subject Line Examples for Job Search
Cold Email Subject-Line Examples for Job Search

1. To Explore Freelance Opportunities

If you are looking to explore freelance opportunities, your subject line should be clear. And it should highlight your intent.


  • "Freelance Graphic Designer Available for Projects"
  • "Experienced Freelancer Seeking New Opportunities"
  • "Freelance Content Writer Ready to Take on Projects"

2. To Make Recommendation Requests

When you need a recommendation, your subject line should be polite and straightforward. Mention the recommendation request clearly.


  • "Request for a Recommendation"
  • "Seeking Your Recommendation for My Job Application"
  • "Could You Provide a Recommendation for Me?"

3. To Request Informational Interview

If you want to learn more about a company or role, request an informational interview. Make your subject line inviting and respectful.


  • "Request for Informational Interview About [Company Name]"
  • "Interested in Learning More About Your Work at [Company Name]"
  • "Seeking Informational Interview to Discuss [Job Title] Role"

4. To Apply Directly

When you apply directly for a job, your subject line should be clear and specific. Include the job title and company name if possible.


  • "Application for Software Developer Position at [Company Name]"
  • "Applying for Marketing Manager Role"
  • "Enthusiastic About Joining [Company Name] as a Sales Associate"

9 Best Practices In Cold Emailing For Jobs

9 Best Practices in Cold Emailing for Jobs
9 Best Practices In Cold Emailing For Jobs

1. Personalize the Introduction

Start initial email by addressing the recipient by their name. Mention something specific about the company or the person to show that you’ve done your homework.

Example: “Hi [Hiring Manager’s Name], I was impressed by [Company Name]’s recent research project on sustainable energy.”

2. State Your Purpose

Clearly state why you are writing. Be direct and to the point.

Example: “I am writing to express my interest in the Marketing Manager position advertised on your website.”

3. Showcase Your Value proposition

Highlight your skills and experiences that make you a great fit for the job. Show them why you are the best candidate.

Example: “With 5 years of experience in digital marketing and a proven track record of increasing online engagement by 30%, I am confident I can help your team achieve its goals.”

4. Express Enthusiasm and Confidence

Show that you are excited about the opportunity and confident in your abilities.

Example: “I am enthusiastic about the possibility of bringing my expertise to [Company Name] and contributing to your innovative team.”

5. Request Next Steps

Ask for a meeting, call, or interview to discuss your application further.

Example: “Could we schedule a call next week to discuss how my background and skills align with your needs?”

6. Professional Closing

End your email professionally, thanking the recipient for their time.

Example: Thank you for reviewing my application. I am eager to discuss how I can contribute to [Company Name].

Signature: “Best regards, [Your Name]

7. Proofread and Edit

Make sure to check your email for any spelling or grammar mistakes. A well-written email reflects your attention to detail.

8. Few Tips:

  • Read your email out loud.
  • Use tools like Grammarly.
  • Ask a friend to review it.

Effective communication is crucial when writing cold emails to ensure your message stands out to potential employers.

9. Follow-Up

If you don’t hear a response or a message back within a week, send a polite follow-up email.

Example: “Hi [Hiring Manager’s Name], I wanted to follow up on my previous email regarding the Marketing Manager position. I am very excited about the job opportunity and look forward to your response.”

4 Easy Tips for Sending Cold Emails to Job Inquiries

4 Easy Tips for Sending Cold Emails to Job Inquiries
4 Easy Tips for Sending Cold Emails to Job Inquiries

1. Send Your Email at an Appropriate Time

Timing is important when sending cold emails. You want your cold email content template to be read, not ignored.


Example: Sending an email at 10 AM on a Tuesday is likely to get more attention from most people than one sent at 11 PM on a Friday.

2. Keep it Short and Simple

Your email should be clear and to the point. Long emails can be overwhelming and may not be read.


  • Keep your email under 200 words.
  • Use short sentences and simple language.
  • Avoid jargon and complex terms.

Example: "Hi [Hiring Manager’s Name], I am interested in the Marketing Manager position at [Company Name]. With 5 years of experience in digital marketing, I believe I can contribute to your team. Can we schedule a call to discuss this further?"

3. Include Your Availability

Let the recipient know when you are available to talk. This makes it easier for them to respond and schedule an interview or a meeting with you.


  • Mention specific days and times you are available.
  • Offer a few options to give the recipient flexibility.

Example: "I am available for a call on Monday, Wednesday, or every week through Friday between business hours of 10 AM and 2 PM. Please let me know which other time zone works best for you."

4. Leverage Cold Email Outreach Solutions to Simplify Job Inquiry

Use tools that can help you manage and track your cold emails. These tools can save you time and increase your chances of getting a response.


  • Use email tracking tools like Yesware or Mailtrack to see if your email was opened.
  • Use templates to save time on writing emails.
  • Use CRM tools to manage your contacts and follow-ups.

Example: "Using Mailtrack, I can see if my email was opened and follow up accordingly. Templates help me send personalized emails quickly."

Use AI Tools to Enhance Your Cold Email Strategy

Use AI Tools to Enhance Your Cold Email Strategy
Use AI Tools to Enhance Your Cold Email Strategy

1. Template Generation with AI

Creating email templates can be time-consuming. AI can help generate templates quickly and efficiently.


  • Saves time by providing ready-made templates.
  • Ensures consistency in your emails.
  • Allows for quick customization.

Example: AI tools like ChatGPT can generate multiple email templates for different job inquiries. You can choose a first email template that fits your needs and tweak it as required.

2. AI Tools for Personalization

Personalize your emails to make them more effective. AI tools can help with this.


  • Tailors emails to individual recipients.
  • Increases engagement and response rates.
  • Makes your emails stand out.

Example: Tools like Crystal Knows analyze the recipient’s personality and suggest personalized email content. This makes your email more relevant and engaging to respond.

3. AI Tools for Follow-Up Management

It is important to follow up on your emails. AI tools can manage and automate follow up email back-ups.


  • Ensures timely follow-ups.
  • Reduces manual tracking.
  • Increases chances of getting a response.

Example: Tools like HubSpot can automate follow-up emails based on recipient behavior. If the recipient opens but doesn’t respond, the tool can send a gentle reminder after a few days.


Sending cold emails for jobs can be a great way to find hidden job opportunities. By personalizing your emails and using the right strategies, you can stand out to hiring managers.

Remember to keep your emails short and simple. Use AI tools to help you create templates and manage your follow up email back-ups. This can save you time and increase your chances of getting a response.

Cold emails let you directly contact decision-makers, showcase your skills, and build valuable networks. With practice and the right approach, effective cold email-ing can help you land your dream job.

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